Hi,
Let me paint you a picture.
It's the end of the month. Your finance team has Dentally open in one tab, Xero in another. There's a spreadsheet on screen that someone built eighteen months ago, and nobody's entirely sure how it works anymore. Lab invoices are being cross-referenced line by line. Card fee deductions are being calculated manually. Someone's checking last month's version to make sure this month matches.
It's 6pm. They're still at it.
Then an associate sends a message asking when their summary will be ready.
If this is familiar, here's what the alternative looks like.
This is what Samera AI actually does:
1. It connects to the systems you already use. Dentally and Xero. No exports. No reformatting. No copying data between tabs. The moment you run it, the data is already there.
2. It calculates associate pay automatically. Percentage splits - handled. Every time. With no formula errors and no manual checking required.
3. It applies deductions consistently. Lab recoveries and card fees are configured once, according to your own internal policies, and applied correctly across every site, every month. No more inconsistencies between clinics. No more guesswork.
4. It works across your entire group from one place. One practice or a 20-site DSO - it runs from a single framework. More clinics no longer means more spreadsheets and more staff hours.
5. It produces clean summaries your team can stand behind. Consolidated pay reports with supporting data, ready for review and approval. When an associate questions a figure, your team has a clear, structured answer — immediately.
The numbers speak for themselves:
The Old Way | The Samera AI Way | |
Gathering data | Hours exporting CSVs | Instant sync |
Calculations | Fragile spreadsheet formulas | Logic built in, accurate every time |
Deductions | Manual, inconsistent | Auto-applied based on your rules |
Associate queries | Slow, hard to trace | Clear, structured, immediate |
Scalability | More sites = more chaos | 50 sites as easily as 1 |
We tested all of this in our own clinics before showing it to anyone. We're a dental accounting firm, we didn't want to put something in front of clients that we hadn't already trusted with our own numbers.
And this is just version one.
We're already building what comes next:
Full traceability - click any figure and see exactly where it came from, across Dentally and Xero
Automated validation - intelligent flagging of anomalies before payments go out
Group-level insights - visibility into associate performance, margin impact, and deduction trends across all your sites
Associate pay is the starting point. We're building the financial intelligence layer that dental groups have never had before.
If associate pay is still eating your finance team's time every month, this is built for you.
Join the waitlist at samera.ai
It takes 60 seconds. We'll be in touch personally.
Speak soon,
Arun | samera.co.uk